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Reporting your child’s absence

Please email or telephone 01233 811119 to speak to the attendance officer.

Why does Attendance Matter?

The government is clear that Parents or carers must make sure that their children get a full-time education that meets their needs.

Attendance at school is fundamental to academic success. It is a basic truth that students cannot learn what they are not there to learn.

There are obvious exceptions to both sides of the rule. There are a very few students deemed academically successful who also have attendance issues and a few students who struggle academically who are always present. However, in most cases, strong attendance correlates with strong academic performance.

Strong attendance is generally taken to be attendance of above 96%. Below 96% lack of attendance will have a negative impact of school success. For example, students with attendance of lower than 77% do not tend to gain any GCSEs. Those with attendance lower than 88% tend to sacrifice a grade in each subject because of lack of attendance.

The attendance situation has been changed this year by the prevalence of Covid related absences, and we fully appreciate the very valid reasons for this. However, we hope that we are now coming to the end of this period of disrupted attendance and can concentrate on making sure that students are in school to catch up on what they may have missed and move forward.

What is a Persistent Absentee?

A student whose attendance is below 90%, whatever the reason, is classed by the Department of Education as being a persistent absentee. If the school understands the reason for the absence and is authorising the absence, then the school will take no action other than to ask for evidence for any future absences. Please see the information below regarding the evidence that it acceptable.

In some situations, the school will not authorise absence as the student could have and should have been present in school. If the unauthorised absence becomes significant, we will first do everything we can to establish the reason for this and support your child and you as a family to make sure that there are no barriers to a student attending school.

If once the school has exhausted all possible avenues for support, there has been no improvement in attendance the school will seek advice and further support from the Kent attendance service. Kent attendance will first seek to support but also have the power to issue fines and support the issuing of court orders should the situation justify these more extreme measures.

If you have concerns regarding your child’s attendance then we are here to help, support and provide advice. Please email: or telephone 01233 811119 to speak to the attendance officer in the first instance and we will make sure that your query is directed through the most appropriate channel. 

Authorising Absence

We will always aim for 100%, the official government expectation is that all students will have a minimum attendance of greater than 90%. However, we recognise some absences are unavoidable e.g medical/dental appointments but would ask that you try to make these appointments outside of school hours whenever possible. 

When you report an absence, please provide as much detail as possible so we can code the absence correctly.

We recommend you keep an eye on your child’s attendance percentage via Parent Portal. As we mentioned earlier, if your child falls below 90% attendance for whatever reason, they are officially classified as a Persistent Absentee. When a student is officially classed as a persistent absentee, we are obliged to seek medical evidence supporting any further absence. 

Medical evidence can be brought in at reception or forwarded to us by email (we accept pictures or scans) at . The following counts as medical evidence:   

  • a doctor’s note OR   
  • a note from the GP’s receptionist on headed paper with name and the time of the appointment OR   
  • a prescription box that clearly shows name on it and the date OR   
  • an appointment’s card with name and date on it OR   
  • an appointment’s text (which can be screenshotted and sent to us as a picture) OR   
  • an admission/discharge letter from a hospital with name and date on it OR   
  • a dated receipt from a shop where self-medication was bought from on the day of the illness.   

Meet the Team!

We are here to help. We understand every child may face personal challenges and experience overwhelming, anxious feelings leading to difficulty coming into school. We ask that you speak to one of our team as soon as possible so we can begin working together to implement a plan of action.

  • Dr Gowen - Attendance Lead
  • Ms Salamat - Attendance Officer
  • Mrs Sparks - Safeguarding Lead
  • Mr Millward - Pastoral Manager
  • Mr Rubaduka - Behaviour for Learning Coach                    

And finally...

A student’s attendance at school can have a very significant and wide-reaching impact on their lives post school. It can influence their self-confidence, their social skills, their perception of their resilience and ultimately the grades that they gain in examinations and hence even the careers that they can follow. 

Please think very carefully before allowing your child to have a day off – please make sure that the day off is justified. At 90% attendance a child is missing a day off a fortnight – which is a very significant loss of learning hours. A child who is too ill to be in school, should clearly be kept at home but days off should not become habitual. If you are worried that this might be becoming the case, please reach out for support.

Application for Term Time Leave

If you need to request term time leave, please complete the application for term time leave form and return to the attendance officer. We will review these case by case and come back to you with a decision. Thank you.

Please download and print the following:  

Application Form for Leave During Term Time 

The completed form should be returned to